Top 5 Mistakes to Avoid When Planning a Corporate Event

Posted by Jake Mandel on Feb, 20, 2024


Insights from Our Team of Experts

With years of experience and hundreds of corporate events hosted every year, our Teambonders experts have seen it all. Here are the top five mistakes they advise you to avoid to ensure your corporate event is a resounding success.

1. Inappropriate Event Space

One of the first lessons in event planning 101, according to our pros, is ensuring your venue suits your event. An unsuitable space can throw off the entire vibe. It's crucial to choose a location that complements the activity you have planned. Unsure if your space will work? Our experts recommend providing a detailed floor plan, including tables and chairs, to ensure everything fits seamlessly into your corporate agenda. We are happy to collaborate with clients to help them choose the best venue in their city!

2. Skimping on Prizes

Our experts can't stress enough the power of a 'token' award. Prizes, however small, add an element of excitement and motivation. Whether it's $10 gift cards, company swag, or internal points, recognizing the champions of your activity is crucial. Remember, it's the little things that can make a big difference in the overall experience. Check with our sales team using the chat bubble in the lower right, we ofter supply first place prizes to the winning team!

3. Last-Minute Planning

One of the cardinal sins of event planning, as pointed out by our facilitators, is procrastination. To avoid a rushed and less effective event, start planning at least a month in advance. This lead time is essential for promoting your event internally to generate excitement and for ironing out those critical details like venue and catering. Many venues book months in advance, so choosing and contacting a venue early is the best way to grab the dates and times you want.

4. Overcomplicating the Event

Our facilitators have observed that the best events are often those that are simple yet fun. Overloading your event with too many activities can lead to confusion and fatigue. It's important to maintain a balance, allowing ample time for each activity and including buffer time for casual interactions and smooth transitions. Our team of seasoned facilitators can help you plan and pace out the perfect corporate event!

5. Not Tailoring the Event to Your Audience

Understanding your audience is key to a successful event. A common mistake our team has noted is failing to align the event with the preferences and interests of the attendees. They recommend involving managers or conducting a survey to gather ideas and insights into what the team finds exciting and engaging.

By avoiding these common pitfalls, you can create an event that exceeds expectations and generates water cooler stories for the rest of the year. Remember, successful corporate events are those that are well-planned, considerate of their audience, and deliver an engaging and memorable experience. For more expert guidance on planning your next team-building experience, feel free to reach out to us at Teambonders. Our team is ready to lend their expertise to make your event a spectacular one! 🌟🚀🎉

Looking for more team-building activities? Explore our exciting range at Teambonders. For more insights on creating the best team environment, check out our latest articles! 🌟🤝

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Tags: Benefits to Team Building, Benefits, Team Building