6 Important Considerations when Planning a Team Building Event

Posted by Jake Mandel on Sep, 12, 2018

There are a lot of things to consider when scheduling a corporate team building event - which activities, food, venue and location would be the best for your company and employees? To make this even more complicated, there are so many options within each consideration.

It is no surprise, then, that organizing a team building event can be complex, stressful and even intimidating at times, especially if this is your first time coordinating a team bonding challenge for your employees.

To help you plan a successful team building event, Teambonders has created a list of six important considerations:

1 - Who

Determine how many employees will be attending. Will everyone be required to go or is your team bonding event voluntary? Either way, you need to ensure you have an accurate estimate so that nobody gets left out due to lack of space, food, resources, etc.

It is also important to remember that you need enough people to organize fair teams and make the event beneficial for your employees.

2 - When

When you choose to have your event, you want to ensure that most of the people within your organization are able to attend. Will it be during work hours? After work? On the weekend? You will also want to consider how much time you need to do all of the activities.

In addition to selecting the actual date and time, you also have to consider whether everyone can participate at the same time. If you need people to stay at the office while others participate in the event, consider having two time slots so that everyone has the opportunity to participate.

3 - Where

Choosing a venue can be a complicated task. You first have to consider how many people will be attending and also the proximity of the location to the attendees. While too much space can’t hurt the comfort and success of the event, it can wreak havoc on your budget.

Ensure there is enough space for all of you employees to move around and perform team building activities. If you are planning the event outside, ensure you have an alternate location or date in case of rain.

4 - Equipment

There are a number of team building activities you can choose from, some of which require more materials and equipment than others. If you are planning on doing a presentation, do you have the necessary audio/video equipment?

If you are building something, do you have the required tools, materials and safety equipment? No matter what activity you have planned, it’s important to ensure you have everything you need and that it can be easily transported to the event.

5 - Sustenance

The time of day you are hosting the event and what you are doing will dictate how much food and beverages are needed.

If you are outside doing energetic activities on a warm day, be sure to bring enough water. If the event will straddle meal time, determine whether attendees will bring a bagged lunch or if your company will be providing it.

Even if there is no meal planned during the event, it is always a good idea to have snacks and drinks to ensure team members are alert and comfortable.

6 - Transportation

If your event is away from your employee’s regular work site or outside of their regular hours, it is important to consider transportation. Many people carpool, share vehicles with spouses, use public transport or walk to work. You want to be sure that everyone is able to make it to the event and that it can be done so easily.

These are just six of the many decision you will have to make when planning your event. For help organizing this and so much more, contact the Teambonders team today.

Tags: Team Building